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Shipping & Receiving Management Services

Shipping Services

Receiving Services

Shipping  Procedures

WRC provides shipping services for the WRC and the Western Region. The hours of operation are from 6:30 to 4:00 p.m. Individuals in need of this service should fill out a NOAA Form 42-15, Bill of Lading Request and submit to the Shipping Department, WC42X1, Building 8.

On receipt of the Bill of Lading Request the shipping section will, as necessary, prepare, and weigh items; select appropriate mode of transportation based on size of shipment and requested delivery date; make arrangements with the carrier for pick-up of shipment; issue Government Bill of Lading and related documents that may be needed; provide the requesting organization with a copy of bill of lading, including routing and estimated cost; provide assistance when needed in preparing documentation relating to loss and/or damage claims.

Deadlines: Organizations are urged to allow sufficient time preparing for preparing documents and pick up of shipment by carrier. Small domestic shipments delivered to Building 8 at the WRC in the a.m. normally will be shipped the same day. Small domestic shipments located off site in the Western Region will be scheduled for pick up the following day. Large shipments and/or international shipments located on or off site normally will be scheduled for pick up as quickly as possible.

Packing: The shipping section, upon request and as work load permits, will perform packing using containers provided by the shipping organization or standard boxes and packing material stocked by the shipping section. Specialized packing and crating will be the responsibility of the requesting organization or may be provided by the shipping section through a contractor with charges paid by the requesting organization.

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Shipping Modes/Scheduling

The following are the different modes of transportation and length of time to arrange and complete necessary documentation.

Air Shipments - Domestic
Small shipments of less than 500 pounds received by 10:00 a.m. at the WRC can be prepared same day.
 
Air Shipments - Foreign
Small shipments of less than 500 pounds and valued at more than $2500 U.S. Dollars will require twenty four hours to prepare the shipment for pick up and necessary Documentation for carrier and customs. For request for shipments located away from the WRC allow 24 to 48 hours for preparation.
 
 
Truck Shipments
Most small truck shipments of less than 1000 pounds received by 10:00 a.m. at the WRC will be prepared and processed for pick up the same day. Request received by 10:00 a.m. for truck shipments located away from the WRC will normally be prepared and processed for pick up the next day.
 
 
Vessel Shipments - Domestic
Domestic Small shipments originating at the WRC of less than 500 pounds normally will require 24 hours to prepare and request pick up services. Small shipments originating away from the WRC will normally take two or three days.
 
 
Vessel Shipments - Foreign
Small shipments normally will not require more than 24 hours to complete preparations and arrange for pick up. Large shipments consisting of materials shipped in 20 or 40 ft containers will require two weeks notice. This requirement is for all shipments Whether they originate at the WRC or off site within the western region.

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Government  Bills Of Lading

Standard Form 1103, U.S. Government Bill of Lading (GBL) is used for the transportation of property of the United States when freight charges are to be paid by the Government directly to commercial carriers. The GBL serves as a listing of material shipped; contract of carriage, shipping order, documentary evidence of title, notice of condition of shipment at final destination and a bill to the government for payment.

The transportation section is required to maintain accountability records and physical control of GBL's.

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Commercial Bills Of Lading

Every effort should be made to avoid shipping Government property on commercial bills of lading (CBLs) except for small shipments with charges under $100.00 and paid by cash. Procedures should be developed to prevent possible duplicating GBL's being issued for the same shipment.

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Customs Requirements

Export Documentation

The shipper's Export Declaration (SED's), Form 7525-V, is the document used for compiling the official U.S. export statistics and administering the requirements as provided for in the Foreign Trade Statistics Regulations (FTSR) (15CFR, Part 30) and the Export Administration Regulations (15CFR, Parts 768-799).

SED's are required to be filed for virtually all shipments, including hand-carried merchandise, from the United States to all foreign countries or areas.

SED's are also required to be filed for shipments between the United States and Puerto Rico and from the United States or Puerto Rico to the U.S. Virgin Islands.

SED's are not required for shipments from the United States or Puerto Rico to U.S. Possessions (except the U.S. Virgin Islands) or from a U.S. Possession to the United States, Puerto Rico, or another U.S. Possession.

The number of copies required are as follows:

The SED's shall be delivered to the Postmaster with the packages at the time of mailing. For all other shipments, the SED's shall be delivered to the exporting carrier, prior to export.

Shipment's exempt from SED filing requirements must reference the exemption on the bill of lading, GBL, or other loading document for verification.

Shipper's Export Declaration Exemptions

Shipment (excluding postal shipments) where the value of commodities classified under each individual Schedule B number is $2,500.00 or less and for which a validated export license is not required and when shipped to countries not prohibited by the Export Administration Regulations (15CFR, Parts 768-799).

SED's are not required for shipments to U.S. Government Agencies and Employees for: